Booking Procedure for the Wacky After-School Club

This procedure should be read in conjunction with the Admissions Policy which refers to the criteria used for admitting new families to the Wacky Club.

Places in the Wacky After School Club are allocated each term using a system of two different types of forms:

• White re-booking forms for existing users of the Wacky Club to reapply for their places
• Yellow booking application forms for all other requests for bookings.

Application forms for places and re-booking forms will be issued several weeks before the end of the preceding term.

The procedure for allocating places is as follows:

1. Existing users wishing to rebook

Existing users of the Wacky Club After School club will be allowed to re-book the same sessions as the current term for the following term. These re-bookings will be made using the re-booking form and given the highest priority. A re-booking form should be completed for each child for whom sessions are requested.

2. Other requests for bookings

To request sessions that are not a re-booking of current sessions, the booking application form should be completed requesting the sessions. A booking application form should be completed for each child.

Every attempt will be made to satisfy all booking requests but where there is more demand than available places, sessions will be allocated in the following priority order:

• Existing users wishing to request different sessions than they had previously been using.
• Families on the waiting list. Once on the waiting list, families booking needs will be addressed strictly in the order in which they went on the waiting list.
• New families who require bookings, whether they are new to the school or just new to the Wacky Club. New families also need to complete the necessary registration forms.

If it is not possible to offer sessions for a child for the following term, there will be an opportunity to go on to a waiting list.. If sessions become available during the term, families with children on the waiting list will be contacted to see if they would like to take up the spaces.